Yearly Meeting Secretary

NEYM Secretary's Work Plan for Fiscal Year 2012 (October 1, 2011 to September 30, 2012), approved by Coordinating & Advisory Committee, 11/8/2011.

Position Goals

Support Friends in doing the work of God, through administration, communication, and pastoral care.
Listen to and communicate effectively with all the elements of the Yearly Meeting—monthly meetings, quarterly meetings, Yearly Meeting leadership, committees, and individuals—assisting them to be informed, educated, and inspired in their spiritual and practical religious activities.
Ensure that all Yearly Meeting staff work to achieve the goals articulated by the Yearly Meeting, and serves a key role in the planning process bringing those goals forward.

This is a full time position (40 hour per week) that requires some weekend and evening hours. NEYM Annual Sessions will require more than 40 hours per week of work.

Tuesdays at the NEYM office in Worcester. Otherwise work from a home-based office and in the field.

Create an annual work plan for the NEYM staff with Coordinating & Advisory (C&A), consulting with NEYM committees and local meetings
Create a budget for all staff costs
Assist in the creation of a NEYM Priorities Budget Proposal
Supervise staff and administer personnel policies, consulting with Personnel Committee
Meet regularly with staff to coordinate work
Provide reports for Coordinating & Advisory (C&A) and Permanent Board as appropriate
Assist the Yearly Meeting in the management of properties and other legal matters

Create a structure to meet the pastoral needs of the Yearly Meeting, working with Yearly Meeting Ministry and Counsel
Support the Yearly Meeting committees under the guidance of the C&A Committee
Minister to the spiritual needs of constituent Meetings, groups and individuals within the Yearly Meeting and nurture Friends concerns, including peace and justice
Maintain direct communication with monthly and quarterly meetings
Provide consultation to local meetings as appropriate

Implement the NEYM fiscal year 2012 work plan with Coordinating & Advisory (C&A), consulting with NEYM committees and local meetings.
Support production of the Minute Book and the fall issue of The New England Friend
Report on work plan to Permanent Board (Nov)

Develop Priorities Budget Proposal with C&A, soliciting input from local meetings, committees and staff, and forward it to Finance Committee

Send completed staff performance appraisals to Personnel Committee
Prepare for, implement and follow-up on Annual Sessions
Create the NEYM fiscal year 2013 work plan with C&A, consulting with NEYM committees and local meetings

Collaborate with the Communications Director/Office Manger to develop the new website
Assist the ad hoc Property Committee in the sale of the NE Friends Home property in Hingham
Collate, edit and publish an NEYM organizational handbook
Help the YM as needed in the transition to a next YM Secretary
Work with NEYM Ministry & Counsel to support ministry and pastoral care in local meetings
Actively nurture a more supportive staff community

Monthly meeting with C&A appointed supervisor
Regular reviews at most C&A Committee meetings based on task accomplishments as outlined in the Work Plan Priorities section above
A quarterly written narrative, sent to the C&A appointed supervisor, listing and evaluating task accomplishments as outlined in the “Work Plan Priorities” section above
Annual report to C&A that includes:
Written narrative evaluating goals, priorities, and task accomplishments for the year

Report for publishing in the Minute Book
C&A supervisor conducts YM Secretary’s staff performance appraisal, forwarded via C&A Committee to Permanent Board to recommend continuing employment of the YM Secretary to the Annual Sessions