Fiscal Year 2012 NEYM Annual Staff Work Plan

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• Introduction
• Overview
• Timeline
• Priorities Summary
• Individual Work Plans
• YM Secretary
• Communications Director/Office Manager
• JYM/JHYM Retreat Coordinator
• YF/YAF Coordinator
• Religious Education Coordinator
• Accounts Manager
• Archivist

Communications Director/Office Manager

Communication Director/Office Manager's Work Plan for Fiscal Year 2012 (October 1, 2011 to September 30, 2012), approved by Coordinating & Advisory Committee, 11/8/2011.

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Position Goals

• Foster a more welcoming Yearly Meeting community by making information more easily available and approachable to Friends of all levels of Yearly Meeting involvement, as well as non-Friends
• Provide administrative support for the Yearly Meeting operations
• Nurture a collective voice for New England Quakers in the wider world, to help us more clearly articulate our common faith to the world
• Encourage and empower NEYM clerks, staff, and committees to be more faithful, more caring, more efficient, and more transparent in all that we do

Hours and Work Site

Hours

• This is a full time position (40 hour per week) that requires some weekend and evening hours. NEYM Annual Sessions will require more than 40 hours per week of work.

Work Site

• Tuesdays be spent at the NEYM office in Worcester, and other days as needed. Otherwise the work site will be from a home-based office.

Functions and Tasks

Communications

• Respond to inquires (via all media)
• Coordinate the YM calendar (on the web)
• Support YM committee clerks as needed (see services guide)
• Write thank you notes to individual contributors
• Arrange committee days
• Maintain and utilize the YM e-mail broadcast tools

Publications

• Coordinate, publish, and distribute the Annual Minute Book
• Direct the work on the Yearly Meeting web site
• Edit and publish The New England Friend
• Manage inventory, sale and distribution of NEYM publications

Administrative

• Work with the YM Secretary to prioritize, plan, and organize the work of the office
• Recruit and supervise voluntary and paid staff for office needs
• Work with YM Secretary and others in planning for the Annual Sessions, managing the NEYM Office at Annual Sessions

Information Management

• Maintain appropriate information on YM staff and committee activities
• Maintain the Yearly Meeting database, including meeting surveys and statistics
• Coordinate bulk mailings to constituent bodies of the Yearly Meeting
• Maintain office equipment and supply inventory

Staff Community, Liaison, & Accountability as per Job Description and/or Priorities

Work Plan Priorities

• First Quarter of FY 2012 (October – December)

• Complete publication and distribution of the 2011 Minute Book
• Publish The New England Friend in conjunction with the Development Committee Annual Report and appeal, in print and electronic formats
• Work with FGC, The YM Secretary and the Publications & Communications Committee to launch the revised NEYM Web site at the end of the calendar year

• Second Quarter of FY 2012 (January – March)

• Publish winter & spring issues of The New England Friend
• Continue the development of the new neym.org
• Take a weekend spiritual retreat

• Third Quarter of FY 2012 (April – June)

• Begin Preparation for Sessions
• Publish summer print issue of The New England Friend
• Update Sessions website, including online registration site
• Contact committee clerks regarding meetings at NEYM Sessions
• Arrange for Committee Day Locations for FY 2013

• Fourth Quarter of FY 2012 (July – September)

• Prepare for Sessions
• Manage the Office at Sessions
• Begin preparation of the Minute Book

Measures and Indicators of Work Plan Priorities Accomplishments

• Quarterly reviews with YM Secretary based on task accomplishments as outlined in the "Work Plan Priorities" section above
• A quarterly written narrative, sent to the YM Secretary, listing and evaluating task accomplishments as outlined in the “Work Plan Priorities” section above
• Annual Report to YM Secretary that includes:

• Written narrative evaluating goals, priorities, and task accomplishments for the year
• Written reflection on queries listed below
• Annual summary statistical report

• Report for publishing in the Minute Book
• YM Secretary conducts staff performance appraisal

Queries

• How does Spirit move through you and your ministry?
• What were this year's important achievements?
• What are the challenges you face in your job?
• What brings you joy in your work as Communications Director/Office Manager?