Fiscal Year 2012 NEYM Annual Staff Work Plan

To view linked PDF files, pop up windows must be enabled and Adobe Reader must be installed on your system.

---

• Introduction
• Overview
• Timeline
• Priorities Summary
• Individual Work Plans
• YM Secretary
• Communications Director/Office Manager
• JYM/JHYM Retreat Coordinator
• YF/YAF Coordinator
• Religious Education Coordinator
• Accounts Manager
• Archivist

NEYM Archivist

Archivist's Work Plan for Fiscal Year 2012 (October 1, 2011 to September 30, 2012), approved by Coordinating & Advisory Committee, 11/8/2011.

---

Position Goal

• Provide Friends and non-Friends appropriate access to New England Quaker archives and other historical records through maintenance and upkeep of the NEYM Archives located at the Rhode Island Historical Society (RIHS) Library in Providence, RI.

Hours and Work Site

Hours

• This is a part-time position averaging 8 hours/week.

Work Site

• NEYM Archives located at the Rhode Island Historical Society (RIHS) Library, 121 Hope St., Providence, RI

Functions and Tasks

Maintain the following documents and procedures

• Establish boundaries and contents of the collection
• Provide upkeep and maintenance of the collection
• Process new accessions, maintain detailed accession records, and send acknowledgements of gifts
• Respond to formal requests for research
• Attend meetings of the Archives and Historical Records Committee
• Travel occasionally throughout New England to survey records, conduct research, lead Archives related workshops and attend meetings as appropriate
• Participate in professional organizations and archival trainings as appropriate
• Supervise volunteers working with the collection

Work Plan Priorities Listed By Order of Importance

• Become knowledgeable about the contents, disposition and condition of the NEYM Archives
• Inventory the collection
• Process back-log of materials needing accession, particularly those items needing more immediate attention
• Develop a framework to increase intellectual access to the collections
• Work with the Committee to update the collection policy
• Reach out to local meetings to recruit volunteers
• Travel around New England to visit local meetings
• Attend archival trainings as appropriate

Measures and Indicators of Work Plan Priorities Accomplishments

• A quarterly report sent to Yearly Meeting (YM) Secretary and the Archives and Historical Records Committee Clerk, including statistics of Archive use, fiscal activities and new accessions

• Annual Report to YM Secretary and the Archives and Historical Records Committee including::

• Written narrative evaluating goals, priorities, and task accomplishments for the year
• Written reflection on queries listed below
• Annual summary statistical report, including of Archive use, fiscal activities and new accessions

• Report for publishing in the Minute Book as appropriate
• YM Secretary conducts staff performance appraisal

Queries

• Do you feel supported in the position?
• Do you have enough time to do the work?
• Do you feel the goals are appropriate and ordered appropriately?
• Are there goals that are not here that need to be?