Fiscal Year 2012 NEYM Annual Staff Work Plan

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• Introduction
• Overview
• Timeline
• Priorities Summary
• Individual Work Plans
• YM Secretary
• Communications Director/Office Manager
• JYM/JHYM Retreat Coordinator
• YF/YAF Coordinator
• Religious Education Coordinator
• Accounts Manager
• Archivist

Accounts Manager

Accounts Manager's Work Plan for Fiscal Year 2012 (October 1, 2011 to September 30, 2012), approved by Coordinating & Advisory Committee, 11/8/2011.

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Position Goal

• To keep the accounting records of the New England Yearly Meeting accurately, to do so in a timely manner and to maintain confidentiality.

Hours and Work Site

Hours

• This is a part-time position averaging 20 hours/week.

Work Site

• Responsibilities are primarily carried out at the NEYM office in Worcester, one day ever other week. Otherwise the work site will be from a home-based office.

Functions and Tasks

Maintain the following documents and procedures

• General Ledger
• Sessions Accounting
• Retreat Accounting
• Credit Card Accounting
• Payroll
• Retirement
• Section 125 (flexible benefits)
• Receive Contributions
• Caring Habits (GiveMonthly)
• Receive Payments
• Pay Accounts Receivable
• Student Loan Fund
• Special Funds
• Reconcile bank statements
• Manage cash flow
• Budget watchdog
• Financial liaison with committee clerks
• Coordination with Finance and Development Committees
• Open and close the books for the fiscal year
• Attend committee meetings and events as appropriate

Work Plan Priorities Listed By Order of Importance

• General bookkeeping, including all deposits, invoices, bill payments, bank reconciliation
• Manage payroll, including retirement and benefits
• Learn the annual accounting cycle, including closing and opening fiscal years
• Call on others for support in balancing the time demands, especially in the month of October, during the change of the fiscal year
• Everything else

Measures and Indicators of Work Plan Priorities Accomplishments

• A quarterly review of books, or more frequently when necessary, to check that specific income and expenditures have been assigned to the appropriate account. This will be done by the YM Secretary in consultation with the Treasurer.

• Quarterly review of books, or more frequently when necessary, by the YM Secretary in consultation with the Treasurer.
• Annual review of books by a member of the Finance Committee to be completed by January of the following fiscal year.
• Report to YM Secretary and the Treasurer that includes:

• Written narrative evaluating goals, priorities, and task accomplishments for the year
• Written reflection on queries listed below
• Annual summary statistical report, including a ratio of the total number of checking account transactions (credits plus debits) to the annual hours worked, After the first year, historical data should be reported for comparison purposes.

• Report for publishing in the Minute Book as appropriate
• YM Secretary conducts staff performance appraisal

Queries

• Do you have enough time to do the work and at specific times of the year?
• What is the appropriate division of work between the Worcester office and home?
• Do you feel supported in the position?